Faculty & Staff Announcements

Reporting Updates & Enhancements

Linda Sprouse — Tue, 22 Sep 2026 06:00:00 +0000

Reporting Updates & Enhancements Linda Sprouse Tue, 09/22/2026 - 00:00 Systems & Data Services Team

The BI Development team remains committed to delivering reporting solutions that save time, improve access to data and enhance the user experience across campus.

General Folder Reports

Active Courses by Term

Historical reporting has been expanded to include Fall 2021 and forward.

Note: One of our current initiatives is reviewing the university’s most used reports to identify enhancement opportunities and deliver meaningful performance improvements. Our next major effort will focus on the Layer 3 report within the New Student Dashboard. We will be surveying users of this dashboard in October/November.

College of Engineering Reports

Academic Standing Report

Several improvements have been made to enhance clarity, performance and usability:

Academic Standing Report_upd Sep2020_Base Report renamed Academic Standing Report for consistency and ease of use.

Runtime reduced from approximately 10-15 minutes to under three minutes.

Removed the current term (2267) from reporting since academic standing is assigned at the end of a term and current-term data could be misleading.

Defaulted the report to engineering students and removed the program prompt, as this report is used exclusively by the College of Engineering.

Removed unused attributes, including BLD3 and address-related fields.

Added PBLD and PEFG student group indicators using student group start and end dates.

Added filtering to display only students with an academic standing code for the selected term, while also displaying academic standing history for the previous four terms.

Engineering Student Profile Report Enhancements

The Engineering Student Profile report received significant enhancements:

Updated the base query to use the current program/plan stack rather than term-start data.

Removed unused attributes, including high school information.

Added the primary advisor associated with Major 1.

Added Subplan and Admit Type fields.

The College of Engineering and Applied Sciences reported these performance improvements dramatically reduced runtime to under two minutes —and often under 30 seconds depending on the filters—and eliminated timeout issues. Previously, runtime was 45 minutes or more, with frequent timeouts.

The BI Development team is also collaborating with CEAS to inventory additional reports for enhancement opportunities and possible consolidation.

Office of the Registrar Folder Reports

Diploma Order Report – Certificates

Enhancements have been made to improve certificate reporting accuracy:

Added logic to properly account for degrees with multiple certificates nested under a single degree.

Updated school/college assignment logic when academic owner data from Campus Solutions is not populated. The following default mappings are now applied:

CRTGE, CRTGA, CRTGC, CRTGM, CRTGI, CRTGD → Graduate School

CRTLW → Law School

CRTUA → College of Arts and Sciences

CRTUB → Leeds School of Business

CRTUE → College of Engineering and Applied Science

CRTUM → College of Music

International Class Schedule

Several new fields and formatting improvements have been added:

Added FERPA consent designated first and last name.

Added Org Code and CU ORG Codes.

Meeting Start Time, Meeting End Time and Run Date now display in a standardized date/time format.

Updated FERPA Consent Expiration Date logic to display blank values when source dates contain placeholder values (09/09/9999 or 01/01/1900).

FERPA Consent Report

To simplify processing for ERS staff:

Users can now copy and paste a list of Student IDs directly into the report instead of uploading an Excel file.

Updated FERPA Consent Expiration Date logic to suppress placeholder dates (09/09/9999 and 01/01/1900).

Questions, feedback or ideas for report improvements? Please contact regsystemsdata@colorad.edu.

The BI Development team remains committed to delivering reporting solutions that save time, improve access to data and enhance the user experience across campus.

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Spring 2027 Advising Holds Applied to Continuing Students

Anonymous — Tue, 22 Sep 2026 06:00:00 +0000

Spring 2027 Advising Holds Applied to Continuing Students Anonymous (not verified) Tue, 09/22/2026 - 00:00 Systems & Data Services Team

Thank you to everyone who confirmed or revised their Spring 2027 advising holds. We set most of the advising holds for continuing students (listed below) by Monday, Sept. 21.

If details of a hold are outstanding or if an SID file has not yet been received, the hold has not been set. Please keep in mind that the Office of the Registrar will begin communication to continuing students about registration for the Spring 2027 term on Monday, Oct. 12, and all holds, including those sourced by SID file, must be applied prior to that date. As a reminder, Wednesday, Oct. 7 at noon is the final advising hold deadline after which no new advising holds will be assigned to continuing students.

Undergraduate Codes & Reasons

Arts & Sciences (ARSCU)

Plan	Academic Level	Population	Code	Reason	Notes
All	IUT	Continuing	S40	ASIUT	SID file
ASTR	All	Continuing	S60	ASTR	–
CSCI-BA	SID	Continuing	S41	CSEN	SID file
PHYS	All	Continuing	S60	PHYS	–
XXAS	30-49	Continuing	S54	ARSCX	–
XXAS	50+	Continuing	S54	ARSCU	–

Business (BUSNU)

Plan	Academic Level	Population	Code	Reason	Notes
All	New transfer	Continuing	S40	BUTR	SID file
All	Sophomore Base	Continuing	S40	BASE	SID file
XXBU	45+	Continuing	S54	BUSN	–
All	SID	Continuing	S63	BGPA	SID

Engineering & Applied Science (ENGRU)

Plan	Academic Level	Population	Code	Reason	Notes
Goldshirt	All	Continuing	S52	ENGR	PENG student group
AMEN	All	Continuing	S41	AMEN	SID
AMEN	All	Continuing	S60	AMEN
AREN	All	Continuing	S41	AREN	SID File
AREN	SID	Continuing	S60	AREN	SID File
ASEN	All	Continuing	S41	ASEN	SID File
BIEN	All	Continuing	S41	BIEN	SID File
BMEN	All	Continuing	S41	BMEN	SID File
CHEN	All	Continuing	S41	CHEN	SID File
CSEN	All	Continuing	S41	CSEN	SID File
CSEN	1WCU sub-plan	Continuing	S41	WCU	1WCU sub-plan code
CVEN	All	Continuing	S41	CVEN	SID File
CVEN	JR+	Continuing	S60	CVEN	SID File
CVEN	1MSC sub-plan	Continuing	S41	MSC	1MSC sub-plan code
ECEN	All	Continuing	S41	ECEN	SID File
ECEN	1MSC sub-plan	Continuing	S41	MSC	1MSC sub-plan code
EPEN	All	Continuing	S41	EPEN	SID File
EPEN	All	Continuing	S60	EPEN
EVEN	All	Continuing	S41	EVEN	SID File
EVEN	SID	Continuing	S60	EVEN	SID File
IDEN	All	Continuing	S41	IDEN	IDEN-BSIDE
IDEN	ALL	Continuing	S60	IDEN	SID File
MCEN	All	Continuing	S41	MCEN	SID File
MCEN	1MSC sub-plan	Continuing	S41	MSC	1MSC sub-plan code
MCEN	1WCU sub-plan	Continuing	S41	WCU	1WCU sub-plan code
CTD	All	Continuing	S41	TMEN	SID File
CEAS	All	Continuing	S40	ENG2	SID File
XXEN	All	Continuing	S41	XXEN

College of Communication, Media, Design and Information (CMDIU)

Plan	Academic Level	Population	Code	Reason	Notes
All	Freshman	Continuing	S41	ENVD	SID file

Multiple (MULTI)

Plan	Academic Level	Population	Code	Reason	Notes
–	All	Continuing	S53	ESUT2	SID file

Music (MUSCU)

Plan	Academic Level	Population	Code	Reason
All	All	Continuing	S40	MUSC

Graduate Codes & Reasons

College of Arts & Sciences (ARSCG)

Plan	Academic Level	Population	Code	Reason
CLAS	All	Continuing	S41	CLASG
IPHY	All	Continuing	S41	IPHYG
LING	All	Continuing	S65	LING
PHYS	All	Continuing	S60	PHYS
RLST	All	Continuing	S41	RLSTG

College of Engineering & Applied Science (ENGRG)

Plan	Academic Level	Population	Code	Reason
BIEN	All	Continuing	S41	BIENG
CHEN	All	Continuing	S41	CHENG

Student-Athletes

All (ATHLETE)

Plan	Academic Level	Population	Code	Reason
All	All	Continuing	S42	ATHL

Thank you to everyone who confirmed or revised their Spring 2027 advising holds. We set most of the advising holds (listed below) by Monday, Sept. 21.

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Fall 2026 Full-Semester Waitlists Canceled, 9/8

Anonymous — Tue, 08 Sep 2026 06:00:00 +0000

Fall 2026 Full-Semester Waitlists Canceled, 9/8 Anonymous (not verified) Tue, 09/08/2026 - 00:00 Systems & Data Services Team

Related Communications to Students

"Reminder: You're on a Fall 2026 Class Waitlist," 8/18/2026
"Reminder: You're on a Fall 2026 Special Session Class Waitlist," 8/14/2026

On Tuesday, Sept. 8, we canceled (a.k.a., purged) the waitlists for Fall 2026 Main Campus �Ǹ�Թ� full-semester (Session B) classes. Waitlists for Colorado Mesa (Session BMU) classes were canceled on Thursday, Sept. 3.

Waitlists for �Ǹ�Թ� Law full-semester (Session BLW) classes will be canceled on Wednesday, Sept. 9 and waitlists for Western Colorado (Session BWU) classes will be canceled on Friday, Sept. 11.

To request a snapshot of the students who were still on a class waitlist when it was canceled, please email regsystemsdata@colorado.edu. The report also includes students who were waitlisted for more than one section of a class or who were waitlisted for one section but enrolled in another.

As a reminder, students who remain on the waitlist through the cancellation date lose access to the class's online materials and no longer appear on the class roster; however, they may be eligible for course reservation the next time that course is offered.

If you have a question about waitlist functionality or a particular student’s enrollment, please email registrar@colorado.edu.

Additional waitlist cancellation dates are published on our web calendars:

On Sept. 8, we canceled the waitlists for full-semester sessions B. To request a snapshot of students who were still on the waitlist, email regsystemsdata@colorado.edu.

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Spring 2027 Advising Hold Changes Due Sept. 3

Anonymous — Tue, 01 Sep 2026 06:00:00 +0000

Spring 2027 Advising Hold Changes Due Sept. 3 Anonymous (not verified) Tue, 09/01/2026 - 00:00 Systems & Data Services Team

Spring 2027 Advising Hold Timeline

Wednesday, Aug. 26: The Business Analysis & Operations team contacted departments with existing holds.
Thursday, Sept. 3:
- Deadline for departments with existing holds to submit additions, changes or deletions.
- Deadline for departments to request a new advising hold (email your request to regsystemsdata@colorado.edu).
Wednesday, Sept. 9: Deadline for departments to submit SID lists for batch processing (if applicable).
Thursday, Sept. 10: The Business Analysis & Operations team begins setting advising holds.
Monday, Oct. 5 at noon: Final advising hold deadline.
Monday, Oct. 12: Assigned Spring 2027 enrollment dates are visible to students in Buff Portal. No new advising holds will be assigned.

We will begin setting Spring 2027 academic advising holds (a.k.a., advising service indicators) for continuing students after fall census and expect to complete that process on Monday, Sept. 21. Once set, these holds will prevent students in those programs from registering until they've met with their academic advisor.

If your department would like to discuss creating a new advising hold for Spring 2027, email the Systems & Data Services team with the details of your request by Thursday, Sept. 3.

Review Your Holds

If your department currently uses advising holds, you should have received an email from the Business Analysis & Operations team last week to confirm the population and text of your hold. Reply with any necessary changes, additions or deletions by Thursday, Sept. 3.

If your department's advising holds are assigned using an SID list, submit your list by noon on Wednesday, Sept. 9. Lists submitted after that date will be processed in the order in which they're received, allowing at least two business days for processing.

Notify Your Students

To support student success, academic departments are responsible for notifying their students when an advising hold is placed and for providing a clear explanation of the steps the student must take to have it released.

If you wish to request an e-memo, student communications are distributed by Strategic Relations & Communications using CU �Ǹ�Թ� Today and associated campus communication tools. Visit the CU �Ǹ�Թ� Today website to view the different tools (e.g., CU �Ǹ�Թ� Today stories and administrative e-memos) and submit your message for campus audiences.

Release Holds Promptly

Advising holds include a timeline for release (e.g., "After you've met with your advisor, your hold will be removed within three business days"). Please remove the advising hold as soon as you can after the student has received advising toensure compliance with this timeline.

For step-by-step instructions for both manual and batch removal, see our advising holds page.

We will begin setting Spring 2027 academic advising holds (a.k.a., advising service indicators) for continuing students after fall census and expect to complete that process on Monday, Sept. 21. Once set, these holds will prevent students in those programs from registering until they've met with their academic advisor.

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Summer 2026 Grades Very Overdue (Targeted Message)

Anonymous — Tue, 18 Aug 2026 06:00:00 +0000

Summer 2026 Grades Very Overdue (Targeted Message) Anonymous (not verified) Tue, 08/18/2026 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email on Tuesday, Aug. 18, 2026, to instructors with post access who had unapproved grades in one or more Summer Session classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

You have overdue grades for one or more summer sessions. It is critical that you post these grades immediately, because late grades cause serious consequences for your students.

Session	Class Info	Class #	Class Description	# Enrolled

Web grading is the only method of posting grades, including late grades. Do not email grades, as this violates campus security policies.

All grades must be posted to avoid causing serious negative consequences for your students, which may include academic standing, financial aid and graduation eligibility.

You must complete grading immediately by following these steps:

On MyCUInfo's Teaching Tools tab, click "Go to Web Grading."
If the wrong term is selected, click "Change Term."
Click the grade roster icon next to the class you want to grade.
Sync, upload or enter your grades.
Approve and post your grade roster(s).

For online assistance, see OIT's Canvas web grading sync page and the Office of the Registrar's step-by-step instructions and videos, or reference our FAQs. You may also contact:

Office of the Registrar
303-492-6970
registrar@colorado.edu
Hours: Monday–Friday, 9 a.m.–4:30 p.m.

Please note: On September 3, 2026, all students who remain ungraded for Summer 2026 will be assigned a grade of NR (not reported). After NR grades are assigned, instructors must submit an individual grade change request to assign a final grade for each student.

Thank you for your prompt attention to this matter.

Regards,

Erika Randall
Interim Dean & Vice Provost for Undergraduate Education

E. Scott Adler
Dean of the Graduate School & Vice Provost for Graduate Affairs

Office of the Registrar | �Ǹ�Թ�
303-492-6970 | registrar@colorado.edu

You have overdue grades for one or more summer sessions. It is critical that you post your grades for the following class(es) as soon as possible.

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FERPA Protections Take Effect for New Students on Thursday, Aug. 20

Anonymous — Tue, 18 Aug 2026 06:00:00 +0000

FERPA Protections Take Effect for New Students on Thursday, Aug. 20 Anonymous (not verified) Tue, 08/18/2026 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email at 7 p.m. on Monday, Aug. 17, 2026, to CU �Ǹ�Թ� faculty, staff and temporary employees.

Dear faculty and staff,

Student data privacy is everyone's responsibility. The Family Education Rights and Privacy Act (FERPA) and the �Ǹ�Թ� have set forth guidelines related to the disclosure of and access to student education records maintained by the university.

FERPA protections go into effect for incoming Fall 2026 students on Thursday, Aug. 20, and remain in effect for continuing and returning students.

Consider attending the online FERPA Training for Faculty & Staff on Tuesday, Sept. 29 from 2–3 p.m.

Education Records

Any record that directly relates to a student and is maintained by CU (regardless of medium) is classified as an education record. Education records include:

Directory information, which may generally be disclosed to a third party without the written consent of the student, as long as the student hasn't established full privacy. This includes items such as student name, major(s) and minor(s), and participation in officially recognized activities or sports (see Directory Information for a complete list).
Nondirectory information is personally identifiable information and may not be disclosed to anyone, including parents, without documented student consent. School officials, including faculty and staff, may only access nondirectory information if they have a legitimate educational interest. This includes sensitive data, such as SSNs, grades and financial information, and class recordings (see below).

Remote & Online Classes

Recordings of lectures or class meetings are considered education records if students’ names or likenesses are displayed or disclosed. You may share these recordings with the class, but not with others without documented consent from each student identified in the recording.

When offering classes through Zoom, plan a secure meeting by requiring authentication and setting a meeting password. Before sharing your screen in class, close all documents or systems displaying personally identifiable information. Accidental sharing of such information is a violation of FERPA.

Students on full privacy (see below) are not treated differently than other students within the physical or virtual classroom. Their name, image and email address may appear on screen and in your learning management system, and you may call on them by name.

Letters of Recommendation

Any disclosure of nondirectory student information (e.g., class performance, grades, abilities, background) to a third party in letters of recommendation or reference calls requires prior documented consent from the student. For full details and a student release form, see Release of Student Recommendations.

Accommodations Related to Disabilities

Students’ disabilities are protected under FERPA. When contacting students in your class to discuss accommodations related to disabilities, you must email students individually or bcc each student email address to avoid a FERPA violation. If you have any questions, please contact Disability Services.

Artifical Intelligence

AI development, its uses and tools are rapidly evolving. AI users at CU �Ǹ�Թ� should stay current with campus policies and guidance regarding student data privacy, compliance, security and other AI considerations and implications. See Artificial Intelligence at CU �Ǹ�Թ�.

Student Privacy Options & University Business Practices

Security Passphrase: Required for verifying the identity of a student who cannot present a photo ID or who is contacting the university by phone. See Confirming a Student's Identity.
FERPA Consent to Release: The online process to authorize release of nondirectory education records to a third party. See FERPA Consent to Release.
CU Guest Access: Allows students to grant read-only online access to select third parties. If a student has established CU guest access for a third party, but not FERPA consent to release, you cannot release any FERPA-protected information. See CU Guest Access.
Full Privacy: An option for students to restrict release of their directory information. These students are identified in Campus Solutions with a red "private" label. If asked for information about a student on full privacy, school officials must tell the requester, "Due to data privacy policies, we are unable to respond to your request."

Advisors may check student privacy settings in Buff Portal Advising or Campus Solutions. Instructors may do so through their class or grade rosters in MyCUInfo's Faculty Center.

Don't hesitate to contact the Office of the Registrar with questions or to request departmental FERPA training. Additional FERPA information is available in Skillsoft. and the Office of the Registrar and U.S. Department of Education websites.

Sincerely,

Kristi Wold-McCormick, Ph.D.
Assistant Vice Provost and University Registrar

Office of the Registrar | �Ǹ�Թ�
303-492-6970 | registrar@colorado.edu

The protection of student privacy is everyone's responsibility. The Family Education Rights and Privacy Act (FERPA) and the �Ǹ�Թ� have set forth guidelines related to the disclosure of and access to student education records maintained by the university.

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Augmester Web Grading Now Open (Targeted Message)

Anonymous — Wed, 12 Aug 2026 06:00:00 +0000

Augmester Web Grading Now Open (Targeted Message) Anonymous (not verified) Wed, 08/12/2026 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email on Wednesday, Aug. 12, 2026, to instructors with post access who had unapproved grades in one or more Augmester classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

Web grading is now open for Augmester. Please submit your grades for the following class(es) by 11:59 p.m. on Monday, Aug. 17:

Session	Class Info	Class #	Class Description	# Enrolled

To submit your grades:

On MyCUInfo's Teaching Tools tab, click "Go to Web Grading."
If the wrong term is selected, click "Change Term."
Click the grade roster icon next to the class you want to grade.
Sync, upload or enter your grades.
Approve and post your grade roster(s).

For help with web grading, see OIT's Canvas web grading sync page and the Office of the Registrar's step-by-step instructions and videos, or reference our FAQs. You may also contact:

Office of the Registrar
303-492-6970
registrar@colorado.edu
Hours: Monday–Friday, 9 a.m.–4:30 p.m.

Thank you in advance for your dedication to timely grading!

Office of the Registrar | �Ǹ�Թ�
303-492-6970 | registrar@colorado.edu

Web grading is now open for Augmester. Please submit your grades for the following class(es) by 11:59 p.m. on Monday, Aug. 17.

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Summer Session BVS Web Grading Now Open (Targeted Message)

Anonymous — Wed, 12 Aug 2026 06:00:00 +0000

Summer Session BVS Web Grading Now Open (Targeted Message) Anonymous (not verified) Wed, 08/12/2026 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email on Wednesday, Aug. 12, 2026, to instructors with post access who had unapproved grades in one or more BVS classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

Web grading is now open for all of BVS session. Please submit your grades for the following class(es) by 11:59 p.m. on Monday, Aug. 17:

Session	Class Info	Class #	Class Description	# Enrolled

To submit your grades:

On MyCUInfo's Teaching Tools tab, click "Go to Web Grading."
If the wrong term is selected, click "Change Term."
Click the grade roster icon next to the class you want to grade.
Sync, upload or enter your grades.
Approve and post your grade roster(s).

For help with web grading, see OIT's Canvas web grading sync page and the Office of the Registrar's step-by-step instructions and videos, or reference our FAQs. You may also contact:

Office of the Registrar
303-492-6970
registrar@colorado.edu
Hours: Monday–Friday, 9 a.m.–4:30 p.m. MT

Thank you in advance for your dedication to timely grading!

Office of the Registrar | �Ǹ�Թ�
303-492-6970 | registrar@colorado.edu

Web grading is now open for all of BVS session. Please submit your grades for the following class(es) by 11:59 p.m. on Monday, Aug. 17, 2026.

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Faculty & Staff Registration

Anonymous — Tue, 11 Aug 2026 06:00:00 +0000

Faculty & Staff Registration Anonymous (not verified) Tue, 08/11/2026 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email at 7 p.m. on Monday, Aug. 10, 2026, to CU �Ǹ�Թ� faculty, staff and temporary employees.

Dear faculty & staff,

Nondegree faculty and staff can register for CU �Ǹ�Թ� Main Campus classes at the start of open enrollment, beginning 12:01 a.m. on Thursday, Aug. 13.

Degree-seeking employees and student dependents using the tuition assistance benefit can register and waitlist during the standard registration periods.

Your Next Steps

Complete the following tasks by the dates indicated:

Submit your tuition assistance benefit application in the employee portal by 11:59 p.m. on Sept. 15 (step-by-step instructions). Review the policy statement and potential tax impacts carefully.
You must apply for and be accepted in a degree-seeking or nondegree seeking program. For nondegree students, use the Faculty/Staff/Dependent Nondegree application.
Register for your class(es) during your registration period.
If you're an in-state undergraduate, complete the one-time COF application by 5 p.m. on Dec. 4, and authorize the use of COF funds by 11:59 p.m. on Dec. 11.

If registering for courses at another CU campus (Denver, Anschutz or Colorado Springs), please adhere to the academic calendar and registration dates for that campus.

For complete information, visit Employee Services' CU �Ǹ�Թ� Tuition Assistance page.

Office of the Registrar | �Ǹ�Թ�
303-492-6970 | registrar@colorado.edu

If you're using the tuition assistance benefit for yourself, register as early as Monday.

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Summer Session B & D Grades Overdue (Targeted Message)

Anonymous — Wed, 05 Aug 2026 06:00:00 +0000

Summer Session B & D Grades Overdue (Targeted Message) Anonymous (not verified) Wed, 08/05/2026 - 00:00 Office of the Registrar

Who Received This Email?

We sent this email on Wednesday, Aug. 5, 2026, to instructors with post access who had unapproved grades in one or more Session B and/or D classes (law, specialized program, thesis and dissertation classes excluded).

Dear [instructor],

The grading deadline has passed for Sessions B and D. It is critical that you post your grades for the following class(es) immediately:

Session	Class Info	Class #	Class Description	# Enrolled

Web grading is the only method of posting grades, including late grades. Do not email grades, as this violates campus security policies.

To complete the grading process:

On MyCUInfo's Teaching Tools tab, click "Go to Web Grading."
If the wrong term is selected, click "Change Term."
Click the grade roster icon next to the class you want to grade.
Sync, upload or enter your grades.
Approve and post your grade roster(s).

For help with web grading, see OIT's Canvas web grading sync page and the Office of the Registrar's step-by-step instructions and videos, or reference our FAQs. You may also contact:

Office of the Registrar
303-492-6970
registrar@colorado.edu
Hours: Monday–Friday, 9 a.m.–4 p.m. MT

Thank you for your prompt attention to this matter.

Office of the Registrar | �Ǹ�Թ�
303-492-6970 | registrar@colorado.edu

The grading deadline has passed for Sessions B and D. It is critical that you post your grades for the following class(es) immediately.

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